How We Helped a Property Management Company Rebuild Its Accounting Infrastructure
Historical reconciliation issues and complex security deposit workflows made accounting harder to manage. We completed the 2025 reconciliation cleanup and developed stronger processes to support 112 properties and 912 residential units.
Built for Growing Property Management Companies
If your portfolio is growing but accounting is becoming harder to reconcile, trace, and manage, this is for you.
Historical bank reconciliation backlogs.
Duplicate entries, missing transactions, and unexplained differences.
Security deposit balances that don’t align with tenant records.
Complex operating and security deposit account structures.
Move-out workflows that create recurring accounting discrepancies.
AppFolio account mappings that add unnecessary work.
- Cultural friction impacting production and morale.
The Challenge
Historical Reconciliation Backlog
Prior-period records required review and correction across 32 bank accounts. Duplicate entries, missing transactions, and differences between bank activity and AppFolio complicated the cleanup.
Security Deposit Accounting Gaps
Bank reconciliations alone could not establish consistency across cash balances, security deposit liabilities, and tenant-level obligations.
Complex Accounting Workflows
Account mappings and additional steps in the move-out process created timing and recording differences across banking, general ledger, and tenant records.
Results to Date
Historical Cleanup & Ongoing Accounting Support
Completed the 2025 historical bank reconciliation cleanup.
Identified and corrected duplicate entries, missing transactions, and journal entry issues.
Began systematically bringing 2026 reconciliations current across 27 operating accounts and 5 security deposit accounts.
Transitioned the cleanup into ongoing accounting support for the portfolio.
Security Deposit Controls & Process Improvement
Established a three-point reconciliation framework covering bank cash, security deposit liabilities, and tenant records.
Identified workflow and account-mapping issues contributing to recurring discrepancies.
Developed a standardized move-out accounting SOP.
Proposed improvements to operating and security deposit account structures, with implementation continuing through 2026.
The engagement resolved the 2025 reconciliation backlog and established a stronger foundation for ongoing accounting. Work continues toward bringing all 32 bank accounts current through October 31, 2026, while implementing improvements to security deposit accounting and transaction flows.